eFileCabinet

Better Than Others With Room for Improvement

Comentarios: eFileCabinet support has been quick and resolved any questions/concerns that I have. The price is higher than others but you get more features than lower-priced programs.

Puntos a favor:

The ability to customize sharing so much; granting access without individual having to have separate account for program; preview pane; branding ability; multiple viewing panes at once; audit trail easily accessible; folder templates; e-signature in program

Contras:

Invitation email 24 hour timeout; inability to select multiple files that aren't listed consecutively; drop down for filing is visually a little difficult to differentiate between; works better in certain internet browsers; Gmail will not allow as third-party app because level of security not high enough (for pulling in emails)

Alfresco Enterprise Alternative

Comentarios: We needed a modern, robust, cloud-based document management system for long term digital archiving. Overall eFileCabinet has served our needs very well.

Puntos a favor:

The conversion team saved us from an aging system that we needed to abandon. The Cloud Server being the same cost as an on premises server was a great incentive for choosing eFileCabinet. The Cabinet -> Folder structure is easy to understand and navigate. The ability to share large files with users outside of our organization easily has also been a boon.

Contras:

Search is powerful, but due to the Alfresco Enterprise system we imported from relying on metadata tags for search, very particular steps are needed to use the search in eFileCabinet's Rubex properly. It's confusing for our core users sometimes. I'm not sure if I would feel differently about Rubex's search functions had we started our digital archive in Rubex, but as it is this is a function that is mildly frustrating.

Fully Customized Secure Data Bank

Comentarios: It was a good experience, however, due to difficulty in viewing the shared files we discontinued their service very recently and moved to google workspace.

Puntos a favor:

I like the option to build a folder tree template, which can be applied to any main folder.

Contras:

I am not happy with the sharing option, where the other person needs to download the files to view the content.

Online cloud storage Cabinet

Puntos a favor:

- Easy to use - Most convenient way to store all your data and file online and access from anywhere

Contras:

- Subscription required to use this service.

eFileCabinet

Comentarios: Fantastic. Simple. Not afraid to use it as it is not overwhelming and almost no learning curve.

Puntos a favor:

A platform that provides an intuitive, simple and common filing system that mimics what one would utilize if using paper. There is very little set-up and also provides the ability to accommodate/configure each company's needs. The accessible customer service is based in USA and everyone has been extremely helpful without hold times. They will train you more than once, if needed, as it is a very simple means of going paperless. They are not trying to reinvent the wheel in filing but are continuously upgrading and improving its capabilities.

Contras:

The only thing for me, since my application is cloud based and not desktop, is integration with other vendors. On the other hand, i am not sure if I would ever need to integrate with my other vendors.